Personal Notes, HOA Meeting 01/25/2024
HOA Meeting Notes 01-25-2024 3:10pm
Meeting conducted via teleconference (Zoom)
Annual Meeting lacked quorum.
Needed 118 ballots
49 ballots returned
Annual meeting to be reconvened February 22nd
<3:11 pm>
Directors Present: Chris Andre, Dave Quinsey, David Samo, Ed Wenz
FirstService Residential
Nadine Bell - Community Manager
Executive Meeting was held prior to this meeting.
IV. REPORTS
A. MANAGEMENT REPORT/S
B. WORK ORDER REPORT
C. LANDSCAPE WALKTHROUGH/PUNCHLIST STORM WATER INSPECTION REPORTS
D. STORM WATER INSPECTION REPORTS
HOMEOWNER FORUM
Homeowner #1
Decide the method of delivering the electronic agenda and use it consistently. It has been sent a numbe of ways: Email with download link; email with attachment; email with the agenda in the body of the email; This time we received an email simply stating that the agenda is on the FirstService website.
The phone number for the meeting doesn’t work. The message said, “It isn’t supported.” Nadine said she would remove the number. The homeowner said that they test the numbers that they use.
He recommended against funding the agenda item Graves Avenue Trash Pickup. He noted the number of other activities that should be the priority for the landscapers. E.g. Weeding; Removing the large number of prohibited plants that pose a fire danger; Checking the irrigation; Maintaining the landscape along the emergency access roads. He said brush is protruding into the roads. He said that homeowners will not be able to use those roads if there is nearby fire. Fire and life saving equipment won’t be able to enter.
Homeowner #2: He said that he agreed with Homeowner #1 in that the electronic invite is not consistent. He said that there are a lot of hoops to jump through.
Chris asked him how he joined the meeting. He said the email was a notification and he logged onto the website to get the agenda.
END HOMEOWNER FORUM
VI. CONSENT CALENDAR
A. APPROVAL OF MINUTES NOVEMBER 2023
B. APPROVAL OF MINUTES DECEMBER 2023
C. FINANCIAL STATEMENTS
Approved unanimously without discussion
VII. UNFINISHED BUSINESS
A. O'CONNELL GRAVES AVENUE TRASH PICK UP
David Samo said the City has other priorities. He said they do it quarterly, but it isn’t enough. It approves the attractiveness coming into the community.
Wenz asked about quotes. Nadine said $150 per week.
Chris Andre suggested every two weeks. It is outside of the contract. The HOA could do a work order for additional collections. Chris said it will improve the appearance.
Chris said it is the entire west side of Graves up to the condos. He said it is the right-of-way along the road.
Samo made the motion for bi-weekly (every two weeks). Wenz 2nd. Approved unanimously.
B. ADDITIONAL TRASH RECEPTACLE LOCATIONS
Nadine said that the installation cost by BRM has increased to $4069.10 for three new receptacles.
Chris mentioned two locations halfway up Sevilla, and near Sevilla/Calico near the mailbox.
Samo suggested one near the entrance.
Motion to approve up to $4069.10, but a discount will be requested.
Tabled to determine the location and request discount.
VIII. NEW BUSINESS
A. COST SHARE DISCUSSION
Nadine repeatedly said that this was item C under unfinished business, but in the agenda it is item A under New Business.
Annual cost share with NorthStar
$3969.80
$5241.57
$3678.85 (owed)
Approved unanimously
B. SAN DIEGO STORMWATER SOLUTIONS PROPOSAL
Need to clean 6 CDS units $7104.
Approved unanimously
C. HOMEOWNER/S CORRESPONDENCE
Remove one of two trees behind her home. She said that she is willing to pay the expense. Management does not recommend removal of common areas trees unless causing damage. The discussion was that it would open a can of worms to remove trees to protect views.
D. O'CONNELL COMMON AREA PLANT INSTALLATION
$500 Rock Rose, Sevilla “Area 5” near first home on the right coming up the hill.
Approved unanimously
<Note: Never heard of property identified as “Area 5.” In the Governing Documents the land is identified by lot number/letter.>
E. O'CONNELL MONUMENT PLANT INSTALLATION
$570 Birds of Paradise, 15 - 5 gallon. Rabbits ate the recent plantings.
Chris suggested they would be placed on Sevilla, going up the hill, between the Bougainvillea, to add color. From monument to the block wall.
Approved unanimously
F. O'CONNELL COMMON AREA MULCH INSTALLATION
Nadine said that she doesn’t have the map, yet.
Quinsey says he’d like to know the cost per foot. He noted the total is $11,980.
The wrong item was attached to the packet.
The landscapers ran out of mulch before completing the job along the entrance.
Tabled.
IX. NEXT BOARD MEETING
The Associations next regularly scheduled Open Session Meeting is to be held on February 22, 2024. (Per the agenda, but not discussed, though the annual meeting will be reconvened on that day.)