Personal Notes, HOA meeting 5/17/2017, Sky Ranch Community Association

Personal Notes, HOA Meeting 05-17-2017

Directors Present:  Chris Andre, Dave Quinsey, Ed Wenz, Tom Wright 

Absent:  President Scott Kiefner

FirstService Residential, Richard Ford, Senior Community Manager

Ford ran the meeting in Kiefner’s absence.

HOMEOWNER FORUM

#1

Homeowner supplied a packet to the board and a more limited packet to the audience regarding Director Andre’s house.

Initially, the fence relocation was approved.  Subsequently, August 2013, the HOA attorney said that the fence move was prohibited and the approval (variance) was rescinded by the HOA.

Andre then resubmitted a variance request in July 2014 to relocate the fence.  The request went before the board in July and September 2014.  The variance was not approved.   A few days after the HOA board of directors was recalled he moved the fence anyway, Sept 2014.

Homeowner read CC&R provisions which prohibit the movement of the fences, as well as sections regarding slope easements, specifically the HOA’s right and duty to maintain the slope easements as well the prohibition of owners, their invitees etc. of entering or using slope easement areas.

Bylaws (pdf) allow the board to remove a director who “Fails to comply with a duly approved action of the board;” or “Fails to comply with the Association’s governing documents after receiving proper notice and a hearing on the matter at which the Board determines that a violation exists.” 

Andre doesn't care about the CC&Rs and is now trying to modify rules, and form a committee to change the CC&Rs.  Request that vacating Andre’s seat be put on the agenda.  If not, will seek the signatures required to call a special meeting, and ten signatures will not be difficult to obtain.

Request to be on the committee to change the CC&Rs.

<Note there were some interchanges when Andre addressed the homeowner and audience.>

Ford said that email sent to him for the board become agenda items for the executive or open sessions.  When questioned, he said it would not simply fall under a single general category of homeowner correspondence.

#2

Our email did not become agenda items previously.  Director Wright responded to the effect, “That’s why we have Mr. Ford.”

Since they haven’t removed Director Andre, but instead allowed him try to modify rules to remedy his violation, the board might do the same for Director Wenz.

It was difficult to believe that the board discussed spending money ($35,000 pump) to maintain the property on Graves, across from the apartments.  Meanwhile board wouldn't even discuss the maintenance of Lot L, which the City says the HOA is responsible for, and TVRI has agreed to do it at no cost.  Given the condition of some of the slopes this HOA should not be looking to spend money beyond its borders.  Make better use of time e.g. work with the City on permit parking to deal with Northstar condo residents storing vehicles (jpg) on Calico St.

The RV issues continue.  At times one on Cala Lily has been double parked day (jpg) and night (jpg). 

Very large play structures have been installed despite the 8ft height limitation.  The endless variances without reasons stipulated in the CC&Rs, and lack of enforcement, has led to confusion and uneven treatment of homeowners. 

Did you bring the water bills as requested at the last meeting?  Ford said that he did not but will supply them if requested via email.  Ford also agreed to look into the issues with the FirstService emergency phone number if the homeowner supplies date and time.

END HOMEOWNER FORUM

Proposed bylaws & CC&R amendments.  Need 75% voter approval.

Staggered elections don't need 75% per previous attorney.  Wright said it was reviewed by the current attorney.

Lighting proposal:  checking to see if warm color lights can be added to the existing fixtures.

Security Cameras:  put up signs.  Tabled the issue.

Draft Annual Operating Budget Preparation--Excel spreadsheet is locked.  Will be fixed.

Homeowner correspondence

Landscapers check for trash once per month

Request that courtesy patrol check more secluded areas and more often

Move fence (jpg) closer to Mariposa to prevent cars from being parked on Morella.

Install parking and littering sign near that area.

Install security signs near that area.

Signs regarding the area being closed

Add cameras <or signs> that there are cameras in park area.  <note: notes are rough here, might not have it correct>

HOA Response, which will be sent to homeowner:

TVRI says they do an assessment on Mondays, but it may impact the contract if we have them do more.

Morella belongs to Lennar.  A request to move the fence can be made to Lennar.

Security patrol increase would require a modification to the contract.  They don't check each spot on each round.

Request to Lennar for no parking sign.

Area under surveillance sign--no, not our property

Response approved unanimously

Homeowner requests removal of tree.

Request more information from the homeowner.

Will have TVRI look at the tree.

Response approved unanimously.

June and July meeting date changes because Northstar is using the room.  Ford will submit dates to directors.

End of Drought Lawn Enforcement Article.  It came in too late for newsletter.  It will be added to the next newsletter.  Unanimously approved.

Morella Street Intersection Fence Replacement Proposal

$1750 to repair damage

Unanimously approved.