Personal Notes, HOA Meeting 7-18-2017
Personal Notes, HOA Meeting 07-18-2017
Directors Present: Scott Kiefner, Dave Quinsey, Ed Wenz, Tom Wright, Chris Andre
FirstService Residential, Richard Ford, Senior Community Manager
A homeowner confronted another homeowner who he said was video recording in the room without the knowledge of all the attendees. The homeowner told the person recording that it was a law violation. Reportedly, he turned off the camera. That incident took place at the pool table near the board of directors. Homeowners brought in a process server to serve other homeowners with notices to appear at hearings for restraining orders. A recipient of the service, your Notetaker, objected to visitors (i.e. non-homeowners) being allowed, but Kiefner said it was OK. Notetaker said that the board has a fiduciary duty to all homeowners and shouldn’t allow visitors to use the meeting to target homeowners. I speculate that the homeowners wanted to video record the service of documents on the homeowners.
In subsequent hearings at the East County Courthouse all petitions for restraining orders against your Notetaker were denied. However, a 5-year extendable restraining order was applied to one of the above referenced petitioners.
HOMEOWNER FORUM
Homeowner submitted landscape plans on June 4. At the June 20, HOA meeting he reminded the board of the submittal. No response as of July 6. Why? HOA Response: Kiefner said he was unaware but would check.
According to the CC&Rs, modification requests are deemed denied if the HOA fails to approve or disapprove within 30 days. The modification request was therefore deemed denied, and he submitted a request for appeal on July 6. That appeal is not on the agenda. Why? HOA Response: Kiefner said he was unaware but would check.
Two RVs were parked on Bella Vista beyond the allowed limit (jpg1 jpg2). There was a cord across the sidewalk leading to one of them.
Homeowners have accosted other homeowners. For example, one yelled profanity and raised a middle finger at a driver. The pair then went to another homeowner walking a dog. One of them got within inches of his face yelling profanity. Another homeowner on a different day went to a house and struck the door yelling profanity. As he left he vandalized a landscape light.
The RV and nuisance violations should be addressed by the HOA. The HOA’s failure to do adequate inspections for violations, and the failure to ensure compliance with Governing Documents, pits neighbor against neighbor.
Homeowner complained of excessive weeds. Homeowner saw landscaper throw Roundup on the bank. Are they using Roundup rather than pulling weeds?
Homeowner (Social Committee member?) created a Welcome Committee to greet new homeowners, answer questions. Created a letter of information for new homeowners.
When are streets being turned over? HOA Response: Don’t know.
Work on swales created puddles and caused cracking.
Will the board work on the issue of creating a place for postal workers to park when delivering mail?
Homeowners park in her driveway when picking up mail. They get defensive when approached. The current mailbox location was supposed to be temporary. People leave trash. She has been delayed leaving home because she had to wait on others picking up mail, as well as the postal workers make deliveries.
Can the community be informed of what HOA landscapers are supposed to do? e.g. Pull weeds vs. poison them. HOA Response: Don’t not know the specifics. Kiefner has spoken to the landscaper. Work seemed better before. They said the contract is confidential but they may provide specifics about what is supposed to be done.
When will we get financial statements? HOA Response: Sometime after September 30.
END HOMEOWNER FORUM
Consent calendar approved unanimously.
North Star and Sky Ranch cost sharing. Nothing to report.
Committee Applications:
S. Lavalle: Social/Welcome Committee. Approved unanimously <I think>
M. Johnson: Legal Financial Committee.
Kiefner motion; Wright motion to approve, Andre nay; Quinsey abstain; Wenz needs more information.
Tabled pending more information.
J. Applegate. Social/Welcome committee. Approved unanimously
M. Schumacher. Social/Welcome. Approved unanimously
T. Galvin. Social/Welcome <I think>, Approved unanimously
5577 Dracena: request to move tree. It is within her area of responsibility so HOA is not responsible for the maintenance. Other requirements still apply e.g. Submit plans to DRC
Social Committee Requests
Committee member asked for update on elections? When will it be held since ballots were sent without envelopes? The election mailing will have to be done again, but not at the expense of the HOA. Usual room may not be available. Date and location of election unknown.
Homeowner commented to the committee member that he would like to be in her information stream because he didn’t hear about the election being botched. Committee member denied knowing that the election materials were botched. Another homeowner said he heard her discuss it outside before the meeting started. Kiefner said he wasn’t aware. But the homeowner said that he heard it being discussed after the committee member got information from board member(s)
The homeowner who commented about the information flow said whether it is envelopes or total botch, all homeowners should get the same information at the same time. Kiefner said he was unaware but would check on it.
Lands Management Request for Fence: Brockton/Monticello. Their reasoning is unclear to the board so they will get clarification.
Social Committee requested clarification on letter for new homeowners e.g. 48 hr. loading limit.
Next meeting not scheduled.