Personal Notes, HOA meeting 4-17-2019

HOA Meeting Notes 04-17-2019, 6:36 pm

<Comment:  There is little to note on most agenda items because very little is discussed and the most of what is discussed, which isn’t much, is difficult to follow because they refer to items in their packet rather than descriptively so attendees can understand.>

Directors Present: Scott Kiefner, Chris Andre, Dave Quinsey, Ed Wenz, Tom Wright

FirstService Residential, Richard Ford, Senior Community Manager

Reports--no discussion

Bravo Three--stopped reports as requested

Landscape Reports--Dave handed a paper to Scott.

Still going through irrigation.  Set some clocks, found some bad wiring, fixed a controller.  Trash and weeds addressed, edging, scrub care.  Directors didn't mention specifics such as locations

HOMEOWNER FORUM

As Scott introduced Homeowner Forum he said they could speak for 3 to 5 minutes.

They complained that nothing has been done about watering a slope by their home.  They said they need a schedule.  They believe it is HOA responsibility, but the HOA needs to say if they aren’t taking responsibility.

They said they saw the O’Connell landscape company workers for the first time only recently.   Brush maintenance.  It is growing through the fence.  They said they thought it was part of the dues.  He said they appear to get none of it.  He asked what the HOA obligation is because he needs to know in case he needs to take action.

Scott said the new landscape company is still working on the watering schedule. 

The homeowner asked how they can get a contact for the schedule.  Scott responded, “Richard.”  Richard.  She said, “But Richard puts it back on you.”

Scott said the HOA will prioritize.  He said the slope is the responsibility of the HOA.  He said brush maintenance is once per year, determined by the fire department.

The homeowners said they haven't cleared brush in years.  They asked if they should contact the fire chief.  HOA said that is up to the fire chief.

Dave said the new landscape contractor is supposed to inspect everything because it is a terrible mess.  The prior landscaper never took advantage of the smart irrigation system.  It should be up and running soon.

The homeowners said that some slopes need to be manually watered if necessary.  Scott said they would.  Dave apologized to them.

The next homeowner complained that when he is the only speaker he is told to speak only 2 to 3 minutes.  But for this couple Scott told them they could speak for 3 to 5 minutes.  In fact, they spoke for 8 minutes and 45 seconds.  He said at the previous meeting that the couple attended Scott allowed them to speak for an extended period.  At the next meeting when that couple was not there Scott mentioned the extra speaking time at the last meeting and said they needed to get back on track, and again told him to speak for only 2 to 3 minutes.  The homeowner said he supports the couple speaking, but will not tolerate being treated differently.  He said the board violated their fiduciary duty to him.

Homeowner said the HOA standard is now apparently down to the standards of the fire department.  He said the CC&Rs require maintenance, not just the fire department standard.   He said large area areas are abandoned with some sprinklers even capped, and we risk increased HOA fees to restore it.

Homeowner said the irrigation next to his house ran for over 8 hours per day and caused damage to his property.  The HOA has yet to say what if anything has been done to the system.  He asked each director individually if the lack of HOA response was acceptable.  Scott said it depends.  Homeowner clarified that the HOA response was that the item is in Homeowner Correspondence in the May meeting.  No mention if water was cut off, circuit fixed etc.  Scott still said it depends.  Tom and Ed said nothing when asked if the response was acceptable.  Dave said nothing <Comment:  Nothing that I could understand.> At some point Dave said the online post was not clear.  Chris said homeowners should get detailed information.

Homeowner asked Ford what had been done, if anything to fix the irrigation.  He didn’t know.  The homeowner then said, that the board talked about it in Executive Session, but don’t know what has been done.  Scott said they can’t talk about Executive Session.  Homeowner said he’s asking about what has been done to the irrigation system, not everything discussed in Executive Session.

The directors then talked with Ford about the procedures for homeowners and the HOA response.  The homeowner clarified that he emailed the HOA in the middle of the week, and called the emergency option.  He received an email about the agenda on Monday, and no return call.

Homeowner asked if the FirstService website, which has been unavailable for a about year, is included in the contract.  In other words, are we paying for it, though we aren't getting it?  Scott said he didn’t think it is in the contract.

END HOMEOWNER FORUM

Consent calendar

Virtually the read through the list on the consent calendar with no substantial discussion.

Items A, B, C, D, F approved with little to no discussion.

Cost sharing.  Scott said, "Number don't add up to what the reserve is." <Comment:  I think that means we have enough money to cover it.> Tabled again.  Board agreed that Scott will deal with it.

Fence Maintenance.  Ed will talk to one of the vendors this week.

Homeowner Slope Landscaping Request:  It involves the sewer pipe.  They need more information.  Tabled.

Vendor Correspondence:  Items from Eric (landscaper)

Homeowner Correspondence:  pgs 68-74.  Scott said he believes the bulk came up in Homeowner Forum.  No discussion.

Next meeting May 15.