Personal Notes, HOA Special Open Session Meeting 08-30-2021

HOA Meeting Notes 08-30-2021.

Special Open Session

Started 2:06 pm 

Directors Present: Scott Kiefner, Dave Quinsey, Chris Andre (via phone in car), Ed Wenz

Directors Not Present:  Tom Wright

FirstService Residential Regional Director Ian Navarro

Navarro said that no executive meeting was held before this meeting so no disclosure was necessary.

HOMEOWNER FORUM

Homeowner said that WebEx for the meeting seems better.

Homeowner got an email about a manager leaving but didn’t get an email announcing this meeting.  Some other homeowners got the meeting announcement, others didn’t.  Several email  sent to FirstService, including Navarro, got no response.  Email to Phyllis also went unanswered.  Navarro said to check your email preferences on the web site.  Homeowner said he received the cancelation email that was sent the following day. 

The last open meeting, held immediately after the executive meeting, was canceled with no notice.  No one waited online to inform attendees. No one with information was immediately available at FirstService.  No one sent an email to inform homeowners.  Everyone on the board was aware because they didn’t receive such an email.  Navarro said he’d check with Richard Ford.

This was at least the third time a meeting has been canceled at the last minute with no notice.  Homeowner had previously rearranged a work schedule, rushed home, walked to the club house, only to find a note on the door that the meeting had been canceled.  That should have never happened again.  It is inconsiderate and rude.  The day following the last canceled meeting, FirstService sent an email saying the meeting was canceled due to “technical challenges.”  That’s not true.  They held the executive meeting via teleconference, but canceled the open meeting that immediately followed. 

Homeowner said that it is good to see landscape on the agenda, but too bad it took city fines and a lawsuit to do it.

Navarro asked if the homeowner had a question.  Homeowner responded, “Why don’t you immediately send an email when a meeting is canceled at the last minute?”  Scott said he wouldn’t answer questions because the homeowner has sued.  Navarro said the homeowner’s three minutes were expired.

Claret looks better, soil, sprinkling of bark.  Neighbor complaining about flies.  Sloped area needs to be secured with a retaining wall.  An old dirty roll of straw wattle was simply left in place.  Neighbor kids playing increase the erosion, slope is steep, and the mulch goes over the sidewalk.  The homeowner said she has mentioned it before.  They built a retaining wall around the mailbox so apparently it is needed in the adjacent area too.

END HOMEOWNER FORUM

2021-2022 Draft Budget Review and Action:

The budget was mentioned but there was very little discussion.  Navarro said something about 80% budget.  The homeowner assessment will increase to $232.45, effective October 1st.  The board voted unanimously to approve.  Navarro said that they would be able to get the notice out in time.

Common Area Landscape Update

Certain slopes and areas have been addressed.  Scott said that it will look a little nicer at the entry and there is more to come.  More erosion control will be installed for the rainy season.  Scott said he has been communicating with the city.  Scott said that he had been on recent landscape walks.  They are getting bids for additional work. 

Ian Navarro said he will have additional information about a new manager.

Adjourned 2:21pm