Personal Notes, HOA Meeting 03-23-2023
HOA Meeting Notes 03-23-2023 3:09 pm
Meeting conducted via teleconference (WebEx)
Directors Present: Chris Andre, Dave Quinsey, David Samo, Ed Wenz
Nadine said that Director Tom Wright has resigned.
FirstService Residential
Nadine Bell - Community Manager
HOA Attorney Carrie Heieck
REPORTS
Management Reports
Work Order Report
Landscape Walkthrough/Punchlist
Storm Water Inspection Reports
No discussion
CONSENT CALENDAR
Approval of Minutes February 2023
Approval of Minutes January 2023
Approved unanimously without discussion
HOMEOWNER FORUM
Only one homeowner was present and spoke.
Thanks Nadine for listening when we met with the landscapers. One of the actions by the landscaper since that meeting made it apparent that you listened.
I sent you all four photos. All of them were taken a few minutes before the meeting with Nadine and the landscapers.
The first two show a sea of weeds on the HOA lot next to our house. Most of them were cut back shortly after the meeting.
While we were standing at that location I complained about the weeds. One of the landscapers said, to the effect, that weeds appear this time of year. That’s not the first time that they’ve made such a statement to me.
I provided photos of current quality landscape in Chula Vista and Scripps Ranch at the last meeting. They show that when there are trees, shrubs, ground cover plants, and other ground cover, that weeds are much less troublesome.
Here the weeds are the predominate plant. If your landscaper believes this is acceptable, then YOU need to provide thorough oversight.
The third photo shows that the weeds cover the entire large slope between our house and Mariposa above.
The last photo is a familiar area showing bare ground, erosion, and weeds. I include it to illustrate that we get the worst of both worlds simultaneously, that is, overrun with weeds, yet bare ground and erosion. I’m reminded when former Director Tom Wright gas lighted us and said that the slopes were an issue of “homeowner perception.”
The contract states, “The appearance of all plantings to be maintained to acceptable Horticultural standards.”
Does that appear to meet that requirement?
I don’t recall ever seeing the landscape fertilized.
Yet the contract states, “All planters, banks, and ground cover areas will be fertilized as needed, but not less than once every three months. The cost of the materials shall be included.”
Notice the large areas in the community where mulch has disappeared.
Under the topic of mulch, the contract states, “Provide standard mulch to match existing.” Since your lawyer is here you should ask her if that means that the landscaper supplies the mulch.
Again, simple things like these should be the focus of the board, along with basic rule enforcement. The lack of attention to the basics has been damaging.
Nadine said that she is open for information so I will likely provide some further information.
We will be submitting plans for rooftop solar. Is there a $175 plan review fee or a $300 deposit required?
HOA Response: Nadine will send an email.
END HOMEOWNER FORUM
The HOA attorney left the meeting after asking if she were still needed.
NEW BUSINESS
Architectural Review/Variance Request
7728 Ocotillo
Denied unanimously without discussion except confirmation of the property location.
Lien Authorizations:
Two liens noted in the board packet.
Approved unanimously without discussion
O’Connell Common Area Slope Plant Installation Below Mariposa:
From Cala Lily past Dracena to the back of Lot L, above the V-ditch Fill in with plantings and ground cover, it will cover the bare areas and deter erosion. Dave asked if any board members have been apprised of the need. Nadine reiterated, to deter erosion and keep debris out of V-ditch.
Chris listed some of the plants $6352: Myoporum, Ceanothus, Rock Rose (2 types), San Diego Sunflower, Sage Brush, etc.
Chris motioned to approve, Ed 2nd, approved unanimously.
O’Connell Common Area Slope Plant Installation Above Dracena/Mirador:
Length of the slope above Mirador Dracena
Similar plant pallet as above.
$2957
Approved unanimously
O’Connell Common Area Slope Plant Installation
Back of V-ditch area in Lot L. Similar plant pallet
$1085
Approved unanimously
O’Connell Straw Wattle:
Recently installed at Mirador
$3330
Approved unanimously
Chris said this is a lot of plants and covers areas from Mirador, Mariposa, Dracena, Claret, and
Lot L.
Chris said that Mike should advise them of relevant observations and he could possibly attend future meetings with Nadine and the landscapers. Nadine said that several meetings are planned and one next week will include the City. The decision about the homeowner attending futures meetings will be made later.
Nadine said it is a lot of plants, “65 times everything.” It may take a month.
Next Board Meeting April 27