Personal Notes, HOA Meeting 11-21-2018
HOA Meeting Notes 11-21-2018
Directors Present: Scott Kiefner, Chris Andre, Dave Quinsey, Ed Wenz, Tom Wright
Directors Absent: Chris Andre
FirstService Residential, Richard Ford, Senior Community Manager
Reports: Some landscape issues were taken care of.
HOA has had the landscape company since 2013. Some issues but decent. They are aware of "challenges." Scott says that they are trying to address it.
Amber H. says that in the drive thru they observed that most of the problems have been addressed. She thinks mulch should be added. Homeowner said that you have to get out of the vehicle to see everything.
HOMEOWNER FORUM
Little is accomplished, despite having contractors, because there is little oversight. The board can't even hold regular meetings as two were recently canceled.
-FirstService website doesn't work. Numerous communications since July 15 with conflicting responses, some indicating the site works. HOA response: Ford said that the website is down. Homeowner said a simple email to that effect would have been helpful.
-October meeting wasn't held, apparently because no one scheduled a room. The HOA knew at least several days earlier that the meeting wouldn't be held, but didn't notify homeowners. Secretary Quinsey was reminded that at the last meeting a homeowner complained that he was rude for failing to respond or even acknowledge her texts, email, and phone calls. HOA response: Quinsey said that sending an email is the responsibility of Mr. Ford. Homeowner again mentioned oversight of contractors. He told Dave that he ran the recall of the board, in part, because he said homeowners weren't treated well by the board. Yet here homeowners aren't notified promptly when a meeting is canceled. He said, "You wanted to run the place, so run it."
-Landscape is still a disaster, "Or as Tom calls it, 'An issue of homeowners perceptions.'" It still erodes (sometimes over the corner of his front yard when a drain clogs) due to lack of plants, and irrigation to maintain plants. Homeowner said that another homeowner asked for the irrigation schedule and probably received it, meanwhile he has not received the same information despite his request. He said he assumes landscaper doesn't want to give him the schedule because the irrigation isn't working. HOA Response: Ford said that the other homeowner did get the irrigation schedule information. He said that all he can do is ask TVRI for it. Homeowner said the board has authority over the contractors including TVRI.
-A year ago the board agreed to look into amending the bylaws to prohibit violators from becoming directors. Apparently, nothing has been done.
While the homeowner was speaking, Tom Wright said to Ed Wenz, "How did you escape this?" The homeowner responded, "Because he is doing something."
END HOMEOWNER FORUM
Cost sharing not completed.
Draft Revised Guidelines: Ed Wenz said that they are ready and searchable, but can't put it on the website since it doesn't work. Scott said they will simply mail it to homeowners.
Fence Maintenance Correspondence: Who is responsible for fence side abutting HOA side? Scott said "It appears that we have some responsibility." He suggests they prioritize which fences to begin with.
Post Box relocation. They talked extensively about the boxes. Homeowner interjected her input particularly about the Sevilla Street box by her house. Another homeowner said they should prioritize the landscape and spend less time on the post boxes. The board objected to the second homeowner speaking. The homeowner said that the board says homeowners can't speak outside of Homeowner Forum. He said if she gets to address the board, so should he. Scott said that he wished to hear from her, not him.
Homeowner's correspondence: Scott told the directors to review it. He said he hadn't reviewed it. They mentioned something about a pipe.
Landscape items tabled.
Reply letter to homeowner. Scott told the directors to review it.
Next meeting Wednesday Dec 19.