HOA Meeting Canceled Again

The October 21 HOA meeting was canceled, again.  The meeting was to be conducted via teleconference, but the HOA never provided the call-in information.  Days earlier an HOA director posted photos of the agenda in a Facebook group and said that we should receive an email.  The email was never sent.  The day before the meeting I replied to his post and said that the call-in information was missing.  I also sent an email that day to First Service, the property management company.  They also failed to respond.  

The next day, hours after the meeting was supposed to be held, the property management company sent an email (excerpt below).  First Service says that they didn’t realize the issue until they observed that no one was attending the meeting.  They claim that despite my email to First Service, my post to Facebook, and that every board member should have noticed that they didn’t receive the announcement email as promised. 

The agendas were all posted on Friday, but we do not add the call in information to keep  non-residents from obtaining the information and calling in. 

The moment we realized that no one was on the call, other than the Board, I searched the Communications system and it only showed the reconvened Annual Meeting on October 14th as being sent out to the residents.  We did not continue on with the meetings and no decisions were made.