Personal Notes, HOA Meeting 02/17/2022

HOA Meeting Notes 02-17-2022

Meeting conducted via teleconference (WebEx)

2:30 pm

Directors Present: Scott Kiefner, Dave Quinsey, Chris Andre, Tom Wright

Directors Absent: Ed Wenz

FirstService Residential

Nadine Bell - Community Manager

FirstService Residential Regional Director Ian Navarro

REPORTS

Work Order Report

Pg 6. Oconnell was called a removed some debris.

Landscape Walkthrough/Punchlist

Pg 8 of packet. Proposals appear later

No discussion

HOMEOWNER FORUM

Homeowner: Scott, I talked to you when I moved in and you were helpful. Thanks to the board. I love the community. It my first time in a meeting. Summer 2020, submitted plans for balcony and BBQ, at 2 months and begging, it was denied. It turned out the architect failed to look at the professional plans I paid for. By the time it was approved I needed a new contractor. June 2021, they asked for photos for the notice of completion. It wasn’t finished because of the delays, so in August Chelsey Chapman said she would circle back, but I didn’t hear from her or Richard Ford. I reached out to both of them but didn’t hear back. In November 2021 they contacted me about not having completed the project. I hadn’t completed because they hadn’t responded to tell me what the photos should be submitted. In February 2022 I received notice, but it didn’t specify the work that was completed. She got a letter this week that specified what was completed. She is still waiting for her $300 deposit.

Why are we using this company <FirstService>. They are not thorough, they don’t communicate, they make excuses.

Scott said that there was a lot of turnover at FirstService. Ian said they have a new supervisor and more people assigned to the review team

FirstService employees say they are filling in, working at home, a new employee etc. This project was frustrating.

Scott said they went through some bumpy times and are monitoring it.

Homeowner: Thank you for your work.

Was there any follow up with the mailbox in front of my house?

Drainage area in front of the house. It was marked for repair. I was told it would happen in January. It will involve tearing up concrete at the end of my driveway. Scott replied that he spoke with the postmaster who said it isn’t easy to move mailboxes, but they usually only move them when it’s a danger to mail carriers. Postmaster Culler or Cullier. Would you be willing to allow me to go along. Scott recommends that she contact the City regarding the repairs. There is no date for turnover of the streets.

Chris said that the mailbox move was the responsibility of Lennar, and she might want to tell the City that the mailbox location is a hazard, before the streets are turned over.

Homeowner: New homeowners should know that these are standard excuses by the HOA for FirstService and Landscapers. Examples, High turnover, new employee, new manager etc.

It’s good to see a few landscape items on the agenda. Too bad it took a few years of City violation notices and fines to get you to fix the landscape you neglected. We need you to fix the landscape to prevent erosion, fire hazards, and improve the appearance that we pay for.

You actually put a couple of details in the agenda. Too bad it took a lawsuit over the Open Meetings act to get you to do it.

You continue to make false statements, but I get some sad sick amusement at hearing your creative ways of lying.

You said for years that you would explain the results of the settlement from when you sued Lennar. But you didn’t tell the community what happened, though we homeowners paid for that lawsuit. I have to wonder the value system of people who don’t tell the truth. I wonder how they justify it to themselves.

Some homeowners asked that the HOA meetings be held in the evening, like they were before. Scott had said that more homeowners started attending when the meeting was moved to 2:30 in the afternoon. However, you conveniently neglected to say that when you moved the meetings to 2:30 that you also made them video conference. You also neglect to say that when the board meets in person in Executive Session, you do it in the evening. Then you laughably tell homeowners that you value their input. Amazing.

END HOMEOWNER FORUM 2:52 pm

CONSENT CALENDAR

Approval of Minutes January 2022

Financial Statement December 2021

Approved with no discussion 2:53 pm

NEW BUSINESS 2:53pm

VDLA Landscape Architect Brush Management Recommendation

O’Connell Landscape Proposal For Zone 1 & 2 Brush Management

City met with O’Connell, regarding Lot L, Lot 159-161. There was concern about the slope.

Proposal to fix this area, #19784, Clear out native species in that area, remove some trees, apply hydroseed $13,946.

Quinsey questioned the necessity of hydroseed there at a cost of $5980, that seems high. Scott said that the landscape architect met with the City which said it was necessary.

Approved unanimously 2:56pm

O’Connell Landscape Proposal Install Lantana at the End of Ocotillo

pg 89. End of Ocotillo. $823, add Lantana.

Approved unanimously, 2:58pm

O’Connell Landscape Proposal Plant/Mulch Install on Bella Vista

Scott says he didn’t see this proposal in the packet. She says it was $1349, and she can send it. Chris also said it doesn’t appear in the packet.

Issue tabled 2:59pm

O’Connell Landscape Proposal Valve Box Replacement on Mirador

$375 to fix/replace valve boxes on Mirador

Approved unanimously 3:00 pm

Petra Geo Sciences Proposal

3001 Calico. Concern about the slope. Had an issue getting an engineer to look at it. There is rodent damage.

pg $2925 to get a report and some work.

Scott said he would like to talk to the vendor first, though the vendor said it would not be a problem.

Tabled for further discussion. Petra says the issue is coming from the homeowner side and they need to contain the water on their property.

Scott wants Ed to review.

Chris said all water is supposed to run off into the street.

Scott said that’s what the engineer said.

Tabled 3:03 pm with no vote

Architectural Review/Variance Request

Not ready yet. Tabled 3:03 pm with no vote

Shared Cost Area Budget/Reconciliation Approval 3:03 pm

Scott asked if NorthStar owed us. She says yes.

Cost share area with its own reserves re: the entrance and up to the pool. They pay us during the year, and it is reconciled at the end of the year.

Send to Northstar.

Approved unanimously 3:06pm

Funds Transfer Authorization

Lots of additional expenses, primarily insurance. Went to monthly plan because they didn’t have sufficient funds in the account.

Need to move $60,000

Approved unanimously 3:08 pm

Next Board Meeting

Thursday, March 17, 2022, at 2:30pm