Personal Notes, HOA Meeting 04-07-2022
HOA Meeting Notes 04-07-2022
Meeting conducted via teleconference (WebEx)
<2:33 pm>
Directors Present: Chris Andre, Scott Kiefner, Dave Quinsey, Ed Wenz, Tom Wright
FirstService Residential
Nadine Bell - Community Manager
FirstService Residential Regional Director Ian Navarro
REPORTS
“Easter Egg deal” nothing <2:35 pm>
Tacos in the Park, on budget <2:35 pm>
Work Order Report, page 8
Landscape Walkthrough/Punchlist <2:36 pm>
Storm Water Inspection Reports <2:38 pm>
Ed Wenz asked if there is anything on Lot P <Claret cul-de-sac HOA landscape area>.
Scott said it is in the proposal. <to be discussed>
Ed asked about the retaining wall on Claret.
Scott said it should be on the agenda.
Nadine said rock is on the agenda.
Regarding the Storm Water Inspection Report, the straw wattle was removed and drains cleaned.
HOMEOWNER FORUM
Homeowner said that many trees in the community need to be trimmed to be in compliance with code. The HOA is required to maintain the landscape includes replacement of plants. Where feasible trees should be trimmed rather than removed. Many trees on Calico, Sevilla, and Mariposa, for example, need to be trimmed. In some cases canopies are touching. “Are you going to cut them all down or trim them? Of course you need to trim them.” You should do the same with the trees on Mirador which are further apart than the others mentioned. Recommend that you don’t treat us differently.
He said we were told that the board was going to discuss this, but it isn’t on the agenda. But the agenda is so unclear that Ed can’t tell what is on agenda for discussion. The homeowner said that he knows some homeowners that wanted to comment on the topic, but it isn’t on the agenda and they had to work. “Congratulations on using the 2:30 meeting time to minimize homeowner participation.”
Scott said that it was a mistake and they haven’t planned to remove the trees. He thanked the homeowner for sending them a detailed submission about the topic.
END HOMEOWNER FORUM <2:43 pm>
Minutes approved <2:44 pm>
Calico and Sevilla issue tabled.
Merrill Lynch Recommendation
Staggered/laddered CDs proposal approved.
O’Connell Landscape Proposal Hydroseeding Proposal
Quote #1043, Area by lots 159, 160, 161 Trimming native species, brush management. $5725
Replaces previous quote.
Tree trimming quotes forthcoming.
Trees tagged for removal have been removed from the list.
Replace rotors for the 2nd time.
O’Connell Landscape Proposals:
Quote #0448, replaces quote #9379, irrigated Zone #1, and replaces landscape to original. Cost “thirty six eighty five zero four.”
Approved unanimously.
Quote #0831, Sevilla slope. Engineer D-Max looked at the slope and recommended adding plant material and straw wattle. Cost $424 Approved unanimously
Quote #0536, End of Claret, 25 one gallon plants and 3 yards of mulch. Issue with a lot of activity in the area, kids playing in the area. Ed recommended filling the area with Bougainvillea. Ed recommended tabling the topic, and he suggested planting something to deter activity in the area. He said they need to talk to the homeowners about the activity.
The item was tabled by unanimous vote.
Quote #0806, Triana and Monticello, adding plant materials in narrow areas, cost $284. Approved unanimously.
Quote #0736, near mailboxes on Claret, boulders on slope and plant materials. Engineer felt that boulders and plant materials would be sufficient. Ed proposes RCP Block with cap instead. Then Ed said, the same block as around the mailboxes. He said boulders won’t work, need quotes for block wall, then add plant material. The item was tabled by unanimous vote. Nadie will get quotes or work through O’Connell. Ed will attend when contractors come to the site to bid.
Quote #0242, Replace Rainbird Controllers that adjust to rainfall. It will be an upgrade of 3G <wireless> equipment to 4G <wireless> equipment. Ed asked if there was an option for 5G. The contractor said that they should use 4G, as 5G is new and not working properly yet. Scott said that everything is now automated. Cost $9000. Tabled by unanimous vote.
Architectural Review/Variance Request, tabled by Scott.
Homeowner Correspondence
Scott said that there was a lot of correspondence from homeowners regarding trees. He told directors to read it. He said there were several pages.
Next meeting, May 5.
Adjourned 3:15pm
Reconvene to finish Executive Session
Chris asked if the volunteer trees can be relocated. Nadine said they can’t be relocated. <3:16pm>