Personal Notes, HOA Meeting 10-12-2023

HOA Meeting Notes 10-12-2023 3:03pm

Meeting conducted via teleconference (WebEx)

Directors Present: Chris Andre, Dave Quinsey, David Samo, Ed Wenz

FirstService Residential

Nadine Bell - Community Manager

HOA Lawyer: Carrie Heieck, Tinnelly Law

REPORTS

Management Reports

Work Order Report

Landscape Walkthrough/Punchlist

Storm Water Inspection Reports

Resident Support Services Report

-FirstService Customer Service line with same day turn around

V-Ditch Inspection Report

No discussion

HOMEOWNER FORUM

Homeowner #1

At the last meeting the board needed to vote yes or no on the budget. Dave Samo hijacked that discussion to discuss rebidding/reviewing the cost of landscape. It wasted everyone’s time. If you want to do that then put that item on the agenda, make a motion. Better yet, drive around and observe what was neglected e.g. Mirador, Dracena, Cala Lily. His focus seems solely on cost, not work accomplished or quality. He could focus on work in our contract that isn’t being done. He pursues improvements in his area e.g. security, trash cans. Directors are supposed to work for the benefit of the whole community. Governing Documents require you to maintain the landscape, not these other issues.

After speaking at the last meeting your lawyer commented that the HOA is complying with the Governing Documents. To the extent that they have violated the Open Meetings Act, and failed to maintain the landscape, they are not complying. Homeowners should understand that the lawyer may be ignorant of what’s happened, or just fulfilling her role as a mouthpiece for the HOA.

END HOMEOWNER FORUM

CONSENT CALENDAR

Approval of Minutes August 2023

Financial Statements

Approved without discussion

UNFINISHED BUSINESS

Block Wall Project Update

Ed Wenz: They didn’t have the sufficient quantity for Dracena and Claret.

They don’t need 3ft high walls. The average height will be 24” plus 3” cap, total 27” to keep dirt from falling on the sidewalk. Need to discuss with City to determine how far back the wall should be.

There are three options. Ed read the dollar amount from option #3. The other options weren’t discussed in the meeting.

Ed said, it is less a retaining wall, than to keep debris from going on the sidewalk. Debris can cause a trip hazard.

Discussed funding: Lennar settlement vs Reserve. They seemed to agree that funding from the settlement would be appropriate.

Ed didn’t think the original design would be approved by the City if it were proposed today.

Motion to approve option #3: $61,917 includes 10% cushion that doesn’t have to be spent.

Approved

Homeowner #2 asked the location of the wall.

Location of wall: Claret, past the 2nd house on the right, around the corner to Dracena, follows up to existing granite stone homeowner retaining wall

Reserve Study Draft Approval

Ed asked about draft. Given the dates on the document it isn’t clear that this is the current document i.e. representing current conditions. Ed wants to ensure that the provider didn’t just simply copy the document from last year.

Tabled until the next meeting so the document can be reviewed.

NEW BUSINESS

Merrill Lynch Recommendation

9 month CD $100k 4.9% to 5.3% APY

Dave Quinsey asked about the page number of the item being discussed.

Nadine said that she had the Executive Packet mailed to Dave Quinsey because he prefers hard copy.

Chris abstain; Ed, DQ and DS yes. Approved

CDS Unit Cleaning

$1150 each $6900 total

Approved unanimously

Illuminate - Holiday Lighting Installation

Installation planned November 22, $1831.50

Approved unanimously

Date Next Board Meeting: To be determined, will be announced.

Adjourned 3:39 pm