Personal Notes, HOA Meetings 02-22-2024

HOA Meeting Notes 02-22-2024 3:00pm

Meeting conducted via teleconference (Zoom)

Reconvened Annual Meeting

Directors Present: Chris Andre, Dave Quinsey, David Samo, Ed Wenz

FirstService Residential

Nadine Bell - Community Manager

Inspector of Elections-Jennifer

25% ballot return required for quorum, which wasn’t met.

58 ballots were needed, but only 55 ballots were returned. No ballots have been received for the last two weeks.

The meeting will be reconvened on March 14th. The requirement for 58 ballots will not be lowered.

Jennifer said a law was recently passed that lowers it to 20% in the future.

ADJOURN 3:13pm

OPEN SESSION MEETING 3:13pm

<Note: One of the costs is missing and others might be slightly inaccurate, so check official minutes when available. They read rapidly from a packet that is not available to the audience. Landscape proposals during this meeting were not discussed in detail e.g types of plants. The directors have the proposals in their packets to review.>

II. EXECUTIVE SESSION ACKNOWLEDGEMENT/ANNOUNCEMENT

Executive session was held prior to the open meeting.

III. COMMITTEE UPDATE & INVITED GUESTS

No updates so nothing was discussed

IV. REPORTS

1. MANAGEMENT REPORT/S

2. WORK ORDER REPORT

3. LANDSCAPE WALKTHROUGH/PUNCHLIST

4. STORM WATER INSPECTION REPORTS

No discussion

V. HOMEOWNER FORUM

Homeowner #1: <This homeowner couldn’t be heard. It seemed they communicated via chat, or perhaps the HOA addressed her comment based on a previous email.> Water running. Nadine said, that all the HOA water is turned off, maybe a homeowner’s water is responsible for the issue.

Homeowner #2:

The executive session agenda again lists “Personnel Matters.” He wondered who they were talking about since the HOA has no employees/personnel. The agenda is inaccurate.

“Please post the minutes from the last meeting ASAP, so we don’t have to exchange email to get them.”

He showed a photo of a tree trimming that he described as a butchering. Nadine said that the HOA didn’t do that.

At the April 27, 2023, meeting he explained the fire hazard conditions (fuel modification zones) and showed pictures of the south emergency access road, and a diagram from the CC&Rs showing the HOA’s responsibility. He didn’t understand why they didn’t take action. It is clearly documented in the CC&Rs. “I’m suing you” and yet you ignored this.

After ten months of inaction there appears to be some brush clearing, and the debris has been left in the street, including entire trees. There are filled trash bags thrown to the side of the road. It’s unsafe, it’s negligent, and the brush clearing is already included in the landscape so there is no additional cost or excuse. He showed a series of photos taken the day of the meeting which are difficult to present in a Zoom meeting, but he said they would be available online. Wenz commented on the irrigation equipment in the photo and that it was temporary. Homeowner referred him to the CC&Rs (FMZ) and City code (FMZ, Fire Apparatus Road). He said there are staked trees that are dead. It has not been cleared in years. He said all of the emergency access roads and the main entrance are compromised.

Emergency Access Road, debris left in the street.

Trash bags with debris along the emergency access road.

Irrigation equipment by the emergency access road.

END HOMEOWNER FORUM

VI. CONSENT CALENDAR

1. APPROVAL OF MINUTES JANUARY 2024

Approved unanimously

2. FINANCIAL STATEMENTS

The statements were not available when the packet was created, they will be added to the March packet.

VII. UNFINISHED BUSINESS

1. ADDITIONAL TRASH RECEPTACLE LOCATIONS

BRM says that they took a financial loss the last time. Samo asked them to break down labor and parts. Nadine will resubmit to the contractor, therefore tabled for now. Wenz said there should always be such a breakdown.

2. COST SHARE DISCUSSION

No new information to discuss.

VIII. NEW BUSINESS

1. NEWMAN CPA, PC 2023 REPRESENTATION REVIEW AND TAXES

$1700 for the 2023 review.

Approved unanimously.

2. O'CONNELL COMMON AREA STRAW WADDLE INSTALLATION

Directors reviewed a map of areas to install straw wattle.

Approved unanimously.

3. O'CONNELL CALA LILY SLOPE BEAUTIFICATION PROPOSAL

$6410 Approved unanimously.

Samo asked if it has straw there now.

Wenz said the open space and the area maintained by the HOA is clearly defined.

4. O'CONNELL MARIPOSA STREET FOCAL AREA BEAUTIFICATION PROPOSAL

$2103

Additional plantings at corner of Mariposa and Mara Villa

Samo wanted to avoid a situation like where poles were pulled by someone who owns the property. Ed said that this is not Morella.

Quinsey said that he did not have access to it. <Note: We saw the map as Nadine put it on the screen.> Apparently, hyperlinks weren’t working on the document. Quinsey said that he can’t get past page 8. Nadine sent it to him via email, then she sent it to him via Drop Box

Approved unanimously except Quinsey abstained as he couldn’t review it.

5. O'CONNELL OCOTILLO STREET SLOPE BEAUTIFICATION PROPOSAL

$774

Plantings on Ocotillo slope.

Samo asked who could see it. Nadine said it can be seen from Ocotillo. Chris said it was a minimal cost and shouldn’t leave out homeowners. Wenz said that it is very visible from the street below. He said it is referred to as Baja Ocotillo.

Approved unanimously except for Dave Quinsey who couldn’t review it in the packet.

6. O'CONNELL COMMON AREA MULCH INSTALLATION

4 proposals, total $9525

Mirador and Sevilla

Bella Vista

Monticello

Triana

Wenz said they need it for erosion control

Approved unanimously except for Dave Quinsey who couldn’t review it in the packet.

Wenz offered to go to his house and check his settings.

7. HOMEOWNER/S CORRESPONDENCE

None received.

8. NEWSLETTER APPROVAL AND DISCUSSION

$105.80

Single page or front/back, every other month.

Approved unanimously except for Dave Quinsey who abstained.

9. POSTCARD REMINDER PROPOSAL

4x6, two-sided, $330

Reminder regarding violations of community rules, specifically commercial vehicles.

Photo and verbiage not determined yet. “The white magnetic signs don’t work anymore.”

Approved unanimously except for Dave Quinsey who abstained.

IX. NEXT BOARD MEETING March 28, reconvened on March 14.

X. ADJOURNED 3:59pm