Personal Notes, HOA Meeting 04-25-2024
HOA Meeting Notes 04-25-2024 3:06pm
Meeting conducted via teleconference (Zoom)
Directors Present: Chris Andre, Dave Quinsey, David Samo, Mita Schumacher, Ed Wenz
FirstService Residential
Nadine Bell - Community Manager
Organizational Meeting
There was a discussion about the officers, then a vote.
ORGANIZATION OF OFFICERS
PRESIDENT: Chris Andre
VICE PRESIDENT: David Samo
TREASURER: Dave Quinsey
SECRETARY: Mita Schumacher
MEMBER AT LARGE: Ed Wenz
Above officers approved unanimously
Adjourn 3:21pm
Open Session Meeting 3:26pm
EXECUTIVE SESSION ACKNOWLEDGEMENT/ANNOUNCEMENT
III. COMMITTEE UPDATE & INVITED GUESTS
1. SOCIAL COMMITTEE REPORT JANUARY 2022
2. SOCIAL COMMITTEE BUDGET INCREASE REQUEST
3. SOCIAL COMMITTEE UPCOMING EVENT/S CHECK REQUEST
4. SOCIAL COMMITTEE CARD INCREASE REQUEST
Representatives from the Social Committee attended and spoke to their requests.
Budget increase: $5000 to $6000 for next fiscal year.
Checks to vendors: Tacos in the Park $1475.21; $1050 ice cream social
They requested $1000 increase for the year, increasing the limit on the debit card to $5000. The card doesn't allow them to load enough to pay with the budget allocated. Costs have increased. They want to do some additional entertainment e.g. photo booth for Fall Festival.
There was a discussion about the costs/convenience related to the card vs cashier check.
Ed asked about participation and how outsiders are screened.
The events are announced as "Sky Ranch only." The committee does its best to monitor and they have asked some people to leave but they have not had a problem. Tacos in the Park had 120 RSVP, and attendance at other events is increasing.
Directors unanimously approved the checks and the $5000 limit of the debit card. The budget increase will be considered when the annual budget is completed.
IV. REPORTS
1. MANAGEMENT REPORT/S
2. WORK ORDER REPORT
3. LANDSCAPE WALKTHROUGH/PUNCHLIST
4. STORM WATER INSPECTION REPORTS
5. RESIDENT SUPPORT SERVICES REPORT
Mita asked about a report that irrigation is spraying on fence on Triana. Nadine said that the landscaper will check it. Mita asked about converting it to drip. She said replacing fences would be expensive. Chris said it was discussed previously and shields were mentioned. Nadine will discuss it with the contractor. Ed suggested that she ask the contractor for a recommendation. Ed asked that they look at the sprinkler behind his property to ensure that he didn't damage it while performing maintenance. He said he'll pay for any damage.
V. HOMEOWNER FORUM
No speakers.
VI. CONSENT CALENDAR
1. APPROVAL OF MINUTES FEBRUARY 2024
Approved unanimously except Mita who abstained because she was not a director at that time.
2. FINANCIAL STATEMENTS
3. MERRILL LYNCH RECOMMENDATION
Approved unanimously except Chris who abstained.
VII. NEW BUSINESS
1. O'CONNELL PROPOSAL PLANT INSTALLATION
Behind home on Cala Lily, Yucca and Cactus for erosion, $270. They asked if the boards were going to be removed. Directors said that the homeowner installed the boards and they should be removed. Ed commented that the area is FMZ, so the plants would establish roots without using irrigation. Chris said that the root establishment sounds appropriate, but the area may need to be rebuilt. Ed commented that the erosion might continue. Chris said it needs a bigger plan and the homeowner should be involved. Chris said they'd need to remove the homeowner's boards and gravel that was installed. Chris said the drainage isn't adequate. Mita said it's going to need more than Yucca and Cactus, something that's going to grow and spread. Ed said they need more investigation. Ed talked about other slope issues. Chris said the HOA and homeowners need to do their part to prevent erosion.
Nadine will inform the homeowner that they need to install plants on their slope, and discuss with the landscaper what the HOA will do. Ed and Chris said rocks and debris will come down if the boards are removed.
They will ask the contractor further information, and discuss plant installation with the homeowner, and the homeowner will be invited to discuss it with the board when they have a plan. At the next meeting they plan to review what the landscaper proposes, then move forward.
2. O'CONNELL ANNUAL TREE MAINTENANCE
Board previously approved a three year plan. Now considering $15,352 for 2024, which is the second year. Ed said that none of the trees were topped, but it might not be allowed. Nadine said that they aren't supposed to top the trees, and it makes them unhealthy. Nadine said some homeowners have topped trees because she knows that the HOA didn't pay for it. It is apparent that some people are cutting HOA trees to improve the view which is not allowed. Nadine said that the trees belong to everyone in the community. Chris said the root structure is needed.
Tabled
3. O'CONNELL COMMON AREA MULCH INSTALLATION
$2100 Focal areas Monticello, Triana, and Mariposa.
Yes: Dave Q, David Samo, Chris, Ed
No: Mita
4. O'CONNELL IRRIGATION REPAIRS
$6094.20
Fire exit from Monticello to the bottom of the hill.
Nadine said that she and Ed met with the Fire Marshal.
Nadine said that she will send the proposal to the Fire Marshal for confirmation that it is supposed to be irrigated.
5. O'CONNELL IRRIGATION REPAIR
Proposal to backfill the dirt to cover mainline irrigation PVC $740, which is part of the project discussed under item #1.
Tabled
6. O'CONNELL REPLACE COMMON AREA LANDSCAPE BEAUTIFICATION
$608 Remove struggling Lantana on Mirador, replace with White Rock Rose and another. David Samo asked about the location but couldn't review the photo because he was driving. Dave Quinsey and Mita asked if the irrigation was operating.
Approved unanimously. Nadine will ask the contractor to check the irrigation.
7. HOMEOWNER/S CORRESPONDENCE
Request for considering installation of speed limit signs.
Directors were skeptical that it would deter speeders. Mita considered painted signs on the street surface. The City would have to take the action. Nadine asked if the HOA would contact the City. Ed and David Samo suggested homeowners can contact the City. Chris raised the issue of aesthetics of adding signs and other warnings.
Nadine will tell the homeowner to contact the City. A director said that she can request speed bumps. Chris said that homeowners were unhappy with previous speed bumps and in response Lennar cut them back.
8. BUILDING RESOURCE MANAGEMENT PET WASTE STATIONS
$776. Replace existing with a pet station with a small trash can. The original doesn't have a trash can.
Unanimously approved
9. BUILDING RESOURCE MANAGEMENT FENCE REPAIR
Remove and replace (2) 2x6 Morella Street (Woodcrete fence) <Approx $1000>
Unanimously approved
10. SPRINT POSTAL PROPOSAL
Decals on mailboxes are faded. Brushed black foil decals $2115. Dave Quinsey said the cost is exorbitant. Nadine said the cost is primarily labor. Ed questioned whether the decals would hold on oxidized metal. Nadine recommended that Ed contact Sprint Postal, if they are going to table the issue. Ed suggested that the mailboxes might need to be repainted first. David Samo said he looked and found that some do not need to be replaced.
Tabled.
11. SKY RANCH SIGNAGE DISCUSSION
Chris wants to ask the City to the install "No Outlet,""Dead End" signs:
No Outlet--near Graves at the bend; another midway up the hill; another by Northstar; East side of Calico near the mailboxes; Lower end of Mariposa, going up Mariposa; Cala Lily at Monticello.
Dead End: Morella near the trail; top before Baja Ocotillo.
Ed suggested the sign at Graves be at the bus turnaround, and perhaps at Calico, to avoid encouraging u-turns in the middle of the road. He asked Chris if he thought all the signs would make a difference. The aesthetic issue was raised again.
Directors will review the location and number of signs to be requested.
Ed suggested that perhaps other signage should be considered e.g. "No parking on street corners" at Calico/Sevilla, and perhaps some additional red curbs.
12. SECURITY FIRST PATROL HOURS DISCUSSION
Change in patrol hours from 8pm-4am to 7pm-3:30am. Friday, Saturday, Sunday--dedicated. Other nights five visits.
Approved unanimously
13. NEXT BOARD MEETING: May 23, 2024
14. ADJOURN: 5:51pm