Personal Notes, HOA Meeting August 22, 2024
HOA Meeting Notes 08-22-2024 5:03 pm
Meeting conducted via video conference (Microsoft Teams)
Directors Present: Dave Quinsey, David Samo, Mita Schumacher, Ed Wenz
Directors Absent: Chris Andre
FirstService Residential
Ian Navarro - Regional Director
Tiffani Rivers - Community Manager
III. HOMEOWNER FORUM
Homeowner #1
She said that she went to City to ask about the absence of speed limit signs. They will get back to her. She said the Sheriff told her that most of the streets are private and wondered how to correct the Sheriff’s understanding. She will take photos of dilapidated “no parking” signs. Ice cream social went very well.
Homeowner #2
Homeowner asked if the board or FirstService had determined why they failed to email the notice for the May 23, 2024 meeting. No one responded to his question.
He said he sent an email requesting minutes for nine meetings for which the minutes hadn’t been posted. He said he received no response, and they were not posted to the web site in timely response. He reminded that the HOA is a non-profit corporation that must follow the CC&Rs and the law which require them to make minutes available.
On July 25, 2024, he sent a follow-up email to Ian Navarro. He said Navarro said no meetings were held on the following dates. He noted that he took notes at each of the meetings, posted them online, and posted links via Twitter and Facebook so he could not alter the dates.
October 12, 2023 – November minutes note approval of these minutes.
October 14, 2021—They counted ballots for the election.
September 23, 2021—November minutes note approval of these minutes
August 30, 2021—They approved a budget with an assessment increase. Navarro attended.
Meeting dates for which Navarro provided no information include February 9, 2023, October 13, 2022, and August 31, 2022 (approved budget).
He recommends that the HOA find another property management company. He said Ian Navarro supervises our property manager, yet this is the level of service provided.
Navarro said that the homeowner got responses. The homeowner said meaningless or incorrect responses aren’t helpful.
Homeowner #3
She welcomed the new property manager.
She brought up the wall that’s supposed to be built at Claret/Dracena.
She said that she understood that Padre Damn signed off, SDGE signed off, and it is with the City of Santee.
Rivers responded that the contractor needed more information, and they are reviewing it. The homeowner asked what they needed. Ian Navarro said it is a topic in Executive Session. Navarro said it is not a permit issue. Homeowner #3a said it has taken 14 years. Ian said they will discuss it further in executive session as they didn't finish the executive session prior to the meeting. The homeowner asked if they could be sent information following the executive session and the response was affirmative.
END HOMEOWNER FORUM
IV. COMMITTEE UPDATE & INVITED GUESTS
A. SOCIAL COMMITTEE
Shannon Q.
Ice cream social yesterday.
October 20, Fall Festival $1500 budget.
$7000 budget for next fiscal year, an increase of $1000. She wants to ensure the budget is approved and the event is funded. She wants to coordinate with Rivers regarding the email announcement about the event.
V. REPORTS
A. MANAGEMENT REPORT
B. WORK ORDER REPORT
C. LANDSCAPE WALKTHROUGH/PUNCHLIST
No discussion
VI. CONSENT CALENDAR
A. OPEN SESSION MEETING MINUTES - JULY 2024
Approved without discussion
B. FINANCIAL STATEMENT - JUNE 2024
Approved without discussion
VII. UNFINISHED BUSINESS
A. MAILBOX CLUSTER NUMBERING UPDATE
It will be treated as a general maintenance since only a few need labels replaced: Cala Lily, Triana, Mirador.
VIII. NEW BUSINESS
A. 2024-2025 RESERVE STUDY
Approved unanimously
Will result in $7050 per month to reserves.
B. 2024-2025 PROPOSED BUDGET
Assessment increase of $42.11 per month per unit. It is a 14.17% increase. Monthly assessment will be $339.31 effective October 1.
Samo asked if it could be discussed in Executive Session. Ian Navarro said it must be discussed in Open Session.
Approved