Personal Notes, HOA Meeting July 18, 2024

HOA Meeting Notes 07-18-2024 3:00 pm

Meeting conducted via video conference (WebEx)

Directors Present: Chris Andre, Dave Quinsey, David Samo, Mita Schumacher, Ed Wenz

FirstService Residential

Ian Navarro - Regional Director

III. COMMITTEE UPDATE & INVITED GUESTS

IV. REPORTS

A. MANAGEMENT REPORT/S

B. WORK ORDER REPORT

C. LANDSCAPE WALKTHROUGH/PUNCHLIST

O'Connell proposals

Tree Removal--though the tree may not need to be removed upon further information

City Park cleanup and dump fees

Plantings throughout the community--list of plants and quantities $2484

$4884 for City park cleanup and plantings.

They acknowledged it is City responsibility. Near the holidays O'Connell cleaned up the area.

Motion to approve $2484 for plants. Dave S. asked how they determine that the prices are reasonable. Approved.

V. HOMEOWNER FORUM

Homeowner #1, said that the slope behind Calico needs to be addressed for safety. He understands it is responsibility of the condos. Is there a schedule? Ian said that they were notified and should be starting. The schedule is up to the NorthStar HOA.

Homeowner #2, no specific statement, but in support of complaints regarding illegal fireworks set off in the community on July 4.

Homeowner #3 complained of dead and dying ground cover, waist high grasses, and weeds, one of which is higher than his fence. Chris told him to contact them. Homeowner explained it is a continual longstanding issue.

He said that the HOA should address the illegal fireworks in Sky Ranch to avoid the risk of liability. Dave Q. said that it is a law enforcement matter. The homeowner said that there are provisions in the Governing Documents, particularly nuisance provisions dealing with such noise and safety issues. He said that he would send them citations.

Excerpt from Sky Ranch Community Guidelines

He said that he was not informed of a meeting that the board held on May 23, 2024. He said that they again failed to post the agenda per the bylaws. Ian responded that it needs to be posted in a prominent place, and the FirstService website is a prominent place. The homeowner quoted from the bylaws that it has to be posted “in the Association property.”

The homeowner then said that he did not get an email about the May 23 meeting. Ian asked if he got the notice for the present meeting. When the homeowner said yes, Ian said that he’d get the next one. By the end of the meeting five people said that they didn’t receive notice of the May meeting. The homeowner said that the meeting was invalid. <Note: posting per the Bylaws is a fiduciary duty of the directors, and holding the meeting while failing to send the email notice was another violation of the Open Meeting Act.>

He added that the land behind Calico also includes a Pepper Tree that is prohibited. He said they should include that in their communication to the NorthStar HOA.

Prohibited Pepper Tree

Santee City Law Prohibiting Pepper Trees in Wildland Urban Interface Areas (WUI), in addition to the prohibition in Sky Ranch Governing Documents

Homeowner #4 said she did not receive the notice for the May meeting. She requested that they hold the meetings later in the day so more people can attend.

She asked about the developments for the retaining wall at Dracena/Claret. The HOA did not have an update and will discuss it more in Executive Session. She complained about how long it has taken, approximately 14 years. She said that the last time it was approved it took so long that the cost increased. Chris Andre said that lately they are going back and forth over the permit. Ed said that the City told them that it needs to be approved by Padre Dam.

Homeowner #5 asked why the meetings aren’t held in person. She said too many people can't attend during the day. People drive "Like a bat out of hell," on Cala Lily. She said it isn't just young people. It includes parents. She said that she spoke to a deputy about enforcing the speed limit on Calico, but he said the streets are private. Dave Q. said that he’s in error. She noted that there are no speed bumps. She recommends that signs be posted. Dave Q. said that the drivers will ignore the signs. Chris said that more people attend the meetings since they've been held virtually.

END HOMEOWNER FORUM

Shannon Q addressed the meeting. August 21st is the Ice cream social. She asked that a mass email be sent to save money on flyers. She confirmed with the board that the budget increase for the social committee will go forward as previously discussed. Ian said that they'll send an email. Chris asked her to inquire who would be willing to be the lead of the newsletter. Ian said that FirstService has a newsletter department, so the community only needs to provide content, and FirstService will format it.

VI. CONSENT CALENDAR

A. APPROVAL OF MINUTES MAY 23, 2024

B. FINANCIAL STATEMENTS MAY 2024

Approved unanimously

VII. UNFINISHED BUSINESS

A. O'CONNELL ANNUAL TREE MAINTENANCE

Approved unanimously.

B. SPRINT POSTAL PROPOSAL

Decal replacement on mailboxes. $2134.15

Mita said that only 2-3 of the receptacles have numbers that aren't visible.

Motion to decline--unanimous

C. SKY RANCH SIGNAGE DISCUSSION

Chris suggested that they table the topic because for possible speed limit signs.

Ed and Mita suggested further discussion of speed bumps.

VII. NEW BUSINESS

A. MANAGEMENT TEAM UPDATE

Tiffany Rivers will be the next Community Manager. She starts next Friday. She will be supervised by Ian. Ian says that he will send the community an email.

IX. NEXT BOARD MEETING

August 22, 2024

Chris asked about Executive Meeting at 4p, Open Meeting at 5p. Three homeowners said it would be helpful. He told Ian Navarro to check into what happened with the May meeting notifications.